Three Year Review Process


Three Year Review Forms: F1-01 and Evaluation Form Self Assessment Questions Outline of a Review Process Draft November 2005 Peter Schuurman A review provides a benchmark moment in the ministry in which it may look back and reflect on the dynamics of ministry as well as glance ahead and project a vision for the next stage of the ministry. It is an evaluative moment, and is intended to encourage the health of the ministry and its staff. The “Three Year Review Visit” guidelines on the web-site provide a skeleton for this process. What follows invites a fuller picture. The review begins in the second year after the previous review, and requires some time and energy on behalf of the committee and the staff—with regards to writing and reflecting with the help of some special HM forms, as well as in hosting a day in which HM representatives can come visit the campus and meet with partners and participants in the ministry. HM Review Process Proposal for Campus Ministries: The local campus committee fills out the 3 year evaluation form and sends it to the review team prior to the review day. At the same time, the local campus committee completes a draft of their grant renewal, form F1-01EM. This is not only essential to the grant renewal, it also helps direct the review. This form with the form mentioned above will guide the conversations that follow. A review team (usually two persons, representing HM) meets with the campus minister on the campus for a day. A tour of campus, and casual introductions to people who have intersected with the ministry in meaningful ways, may serve to orient the review team. The concern is to form a picture of the scope and character of the ministry. Scheduled interviews with students, faculty, parachurch and other partners, administration, and other interested parties can be helpful. Please schedule adequate breaks. The review team meets with the campus committee, to hear the good news and struggles of the ministry. This is an opportunity to review the forms mentioned earlier as well. This may also be an opportunity for the educational mission leader to share the vision of HM with the committee. The review team meets with the committee chair for conversation around the local vision and the work of the committees. Review team takes campus ministers and spouses if available out for dinner to celebrate the local mission and the minister’s gifts of service. Anything else that may serve to help understand the local mission and provide feedback on its struggles, growth, and fruitfulness. In light of the above material, and with reference to previous reviews and reports, a report of the review is sent to the campus minister, the campus committee chair, and the HM regional leader, as part and parcel of the grant renewal for the three year cycle. For all interviews the staff have the freedom not to attend. It is easier for people to think out loud and sort out their perceptions when the persons most deeply and personally invested in the ministry are not present. Accountability for what is said is held up by all, and the significant parts of the conversation find their way into the report. The goal is to provide constructive mirroring for the mission of the campus. It is our passion to see campus worldviews engaged with the challenges of the gospel, to meet new leaders being empowered as agents of renewal in God’s world, and to hear words of cultural discernment for the church. Our review takes place in light of your own stated local mission, the vision of HM, the goals of “To Pursue the Mission,” and the “white paper” entitled “Ambassadors of Christ and Laboratories for the Kingdom: CRC Ministries in Higher Education.” We hope that this review becomes a helpful benchmark for local ministry. The review is for the Regional Leader and his team to receive and process. Sample Review Day Schedule Home Missions, McMaster CRC Chaplaincy, Review Day 8:00 am. Breakfast at the Egg & I, Duffs corners corner of Garner Rd and HWY 53 (west of Redeemer University College on Garner Rd). * Meetings will take place at the Chaplaincy Centre rm 231 in the Student Centre. 9:15 - 10:00 am. Meeting with Dr. Carol Wood, Ecumenical Chaplain. 10:00 - 10:15 Break 10:15 - 10:50. Meeting Mary , student assistant. 10:50 - 11:00. Break 11:00 - 12:00. Peter Ott, IVCF Saff person, leader. 12:00 - 12:10. Break 12:10 - 12:40 Brian De Boer, Home Missions E.L Program. Divinity College MD student. 12:40 - 1:30 Lunch at the Phoenix. Rev. Jeff Janssen Chair McMaster CRC Chaplaincy Committee 1:30 - 2:30 Meeting Andrea & Michelle, Student Leaders. 5:30 - 7:00 Fellowship & Dinner with spouse rm. 230. 7:30 - 8:00 Chaplaincy Committee Business Meeting. 8:00 - 9:30 Home Missions & Chaplaincy Committee Meeting.

Three Year Review Forms:

F1-01 and Evaluation Form

Self Assessment Questions

Outline of a Review Process

Draft November 2005
Peter Schuurman

A review provides a benchmark moment in the ministry in which it may look back and reflect on the dynamics of ministry as well as glance ahead and project a vision for the next stage of the ministry. It is an evaluative moment, and is intended to encourage the health of the ministry and its staff. The “Three Year Review Visit” guidelines on the web-site provide a skeleton for this process. What follows invites a fuller picture.

The review begins in the second year after the previous review, and requires some time and energy on behalf of the committee and the staff—with regards to writing and reflecting with the help of some special HM forms, as well as in hosting a day in which HM representatives can come visit the campus and meet with partners and participants in the ministry.

HM Review Process Proposal for Campus Ministries:

The local campus committee fills out the 3 year evaluation form and sends it to the review team prior to the review day.

At the same time, the local campus committee completes a draft of their grant renewal, form F1-01EM. This is not only essential to the grant renewal, it also helps direct the review. This form with the form mentioned above will guide the conversations that follow.

A review team (usually two persons, representing HM) meets with the campus minister on the campus for a day. A tour of campus, and casual introductions to people who have intersected with the ministry in meaningful ways, may serve to orient the review team. The concern is to form a picture of the scope and character of the ministry. Scheduled interviews with students, faculty, parachurch and other partners, administration, and other interested parties can be helpful. Please schedule adequate breaks.

The review team meets with the campus committee, to hear the good news and struggles of the ministry. This is an opportunity to review the forms mentioned earlier as well. This may also be an opportunity for the educational mission leader to share the vision of HM with the committee.

The review team meets with the committee chair for conversation around the local vision and the work of the committees.

Review team takes campus ministers and spouses if available out for dinner to celebrate the local mission and the minister’s gifts of service.

Anything else that may serve to help understand the local mission and provide feedback on its struggles, growth, and fruitfulness.

In light of the above material, and with reference to previous reviews and reports, a report of the review is sent to the campus minister, the campus committee chair, and the HM regional leader, as part and parcel of the grant renewal for the three year cycle.

For all interviews the staff have the freedom not to attend. It is easier for people to think out loud and sort out their perceptions when the persons most deeply and personally invested in the ministry are not present. Accountability for what is said is held up by all, and the significant parts of the conversation find their way into the report.

The goal is to provide constructive mirroring for the mission of the campus. It is our passion to see campus worldviews engaged with the challenges of the gospel, to meet new leaders being empowered as agents of renewal in God’s world, and to hear words of cultural discernment for the church. Our review takes place in light of your own stated local mission, the vision of HM, the goals of “To Pursue the Mission,” and the “white paper” entitled “Ambassadors of Christ and Laboratories for the Kingdom: CRC Ministries in Higher Education.” We hope that this review becomes a helpful benchmark for local ministry.

The review is for the Regional Leader and his team to receive and process.

Sample Review Day Schedule


Home Missions, McMaster CRC Chaplaincy, Review Day


8:00 am. Breakfast at the Egg & I, Duffs corners corner of Garner Rd and HWY 53 (west of Redeemer University College on Garner Rd).

* Meetings will take place at the Chaplaincy Centre rm 231 in the Student Centre.

9:15 - 10:00 am. Meeting with Dr. Carol Wood, Ecumenical Chaplain.

10:00 - 10:15       Break

10:15 - 10:50.       Meeting Mary , student assistant.

10:50 - 11:00.       Break

11:00 - 12:00.       Peter Ott, IVCF Saff person, leader.

12:00 - 12:10.       Break

12:10 - 12:40        Brian De Boer, Home Missions E.L Program. Divinity College MD student.

12:40 - 1:30          Lunch at the Phoenix. Rev. Jeff Janssen Chair McMaster CRC Chaplaincy Committee

1:30 - 2:30            Meeting Andrea & Michelle,   Student Leaders.

5:30 - 7:00            Fellowship & Dinner with spouse rm. 230.

7:30 - 8:00            Chaplaincy Committee Business Meeting.

8:00 - 9:30        Home Missions & Chaplaincy Committee Meeting.